Buying Admin Assistant

Alex and Alexa is a company within The Babyshop Group. The Group is a global premium and luxury retailer of children's clothing and products to the modern family. The unique retail concept was developed in 2006 when the Swedish entrepreneurial couple Linn and Marcus Tagesson set up the business. Today, the Babyshop Group is a leading player with a global footprint and +62 million website visitors annually and 1 million retail customers per year with customers across 170 countries. 

The Group presides over an exclusive portfolio that besides consists of the e-commerce websites as,, and Under this umbrella, the Group offers more than 500 prestige brands along with a number of proprietary brands like e.g. Kuling, STOY and a Happy Brand. 

For further information see


The role

Title: Buying Admin Assistant 

Company:  Alex and Alexa, a company within Babyshop Group

Reporting to: Buyer 

Location: London

Are you an intelligent, ambitious, and driven graduate with a passion for fashion and for childrenswear in particular? Part of The Babyshop Group, is one of the U.K’s leading online children’s wear retailers, selling coveted international fashion and sportswear brands, from the traditional to the cutting-edge. Our portfolio includes some of the leading global brands in the industry such as Gucci, Ralph Lauren, Burberry, Stella McCartney, Fendi, Nike and Adidas. We are looking for a Buying Admin Assistant to play an important role in our Buying team.


What will you do                                                   

  • Checking order confirmations, resolving any queries with suppliers within deadlines
  • Raise department purchase orders
  • Providing support at buying appointments
  • Manage the delivery schedule ensuring the correct stock, at the correct time
  • Provide and present sales/brand performance reports for suppliers and internal departments, as necessary
  • Liaise with internal departments (Marketing, Customer Service, Warehouse) and sites to resolve queries in a timely manner and feedback where appropriate
  • Send sell thru reports on a weekly basis and maintain supplier database
  • Liaise with suppliers regarding product availability, in particular for re-orders and NOS lines
  • Carry out research for Buyers regarding new brands/trends
  • Manage samples process
  • Providing daily general admin support to the Buying department to drive KPIs


You probably have the following profile

Key skills:  

  • Accuracy, and attention to detail    
  • Problem solver
  • Excellent written and verbal communication
  • Good systems knowledge - eCommerce and PIM systems
  • Microsoft Excel

In terms of personal fit, this role will be right for you, if you:

  • Have a passion for retail and online media
  • Are able to work in a fast-paced environment, meeting deadlines even when under pressure
  • Are self-motivated, organised and proactive
  • Are innovative and creative
  • Have good commercial acumen


What's in it for you? 

In return you will have the opportunity to work alongside passionate individuals who love what they do and are keen to share their knowledge with you. We expect hard work but it is a relaxed environment where we have fun and celebrate our successes. In addition to our informal dress policy and flexible hours, benefits include 25 days’ holiday, company contributory pension scheme.


Are we a good match?

If so then we’d love to hear from you. Click "Apply" to easily submit your application, and do so before 19th of June. We review applications continuously.



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